Secretariat Coordinator

Secretariat Coordinator:

This position is located in Islamabad in a 2-years international donor funded project.

This individual will manage the day-to-day activities of the Secretariat. S/he will be the project's main liaison to the Government of Pakistan and other key stakeholders. S/he will be responsible for coordinating meetings, taking minutes, conducting internal outreach and working with a variety of donors.

Specific ToRs:

1. Will maintain a complete list of partners’ contact detail, for invitation/communication purposes.
2. Will send out invitations and receive confirmations for monthly member meetings
3. Will decide meeting schedule, in consultation with the Project Manager (PM)
4. Will coordinate with Admin & Logistics officer in ensuring readiness of the Secretariat for the meetings.
5. Will be the main liaison with the Government of Pakistan and other key stakeholders 
6. Will coordinate with the partners’ focal persons regarding invitations and other matters related to the meetings.
7. Will attend all meetings.
8. Will take notes/minutes of the meetings and will circulate minutes, after discussing with the PM, among the partners as per the requisite timelines.
9. Will work closely with the Admin & Logistics officer in maintaining requisite file record of meetings.
10. Will carry out secondary research, supported by Research Associate(s), of donor/government reports and data sets.
11. Will perform any other relevant task handed out by PM.

 Required qualifications:

The Secretariat Coordinator must have a minimum of 5 years of progressively responsible relevant experience and at least a Bachelor’s degree (preferably a Master’s degree), or equivalent, in Education or another related field from an HEC recognized University. Prior experience of working with donors in international donor-funded projects is strongly preferred. S/he must have strong English and Urdu communication skills – both oral and written. Additional language skills are encouraged (e.g. Pashto, Sindhi).

Females are encouraged to apply.

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