Receptionist

Background: The position is for an international development project working to deliver social infrastructure across Pakistan.

Position Summary: Receptionist need to have an ear to the ground and be aware of everything that’s going in an organization, from knowing which important meetings will be taking place in office. Often be the first person that employees and potential clients see, so he/she should always be representing the company. Receptionist work at the front desk of organizations, greeting visitors and answering phone queries. The Receptionist is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.

Location: Islamabad

Reporting and Supervision: The Receptionist will report to Security Director.

Specific duties and responsibilities include but are not limited to:

• Receive, direct and relay telephone messages and fax messages. Answer all incoming calls and handle callers’ inquiries whenever possible.
• Greet, assist and/or direct visitors and employees.
• Pick up and deliver the mail
• Maintain the general filing system and file all correspondence
• Assist in the planning and preparation of meetings and conferences.
• Make preparations for meetings
• Maintain and monitor an adequate inventory of office supplies and equipment.
• Coordinate the repair and maintenance of office equipment.
• Re-direct calls as appropriate and take adequate messages when required
• Assist the SMT and other staff as requested
• Provide administrative services for the Senior and local staff.
• Perform other related duties as required.

 Minimum Qualification and Experience required:

• Bachelor Degree in social sciences or in relevant field.
• 3-4 years of experience with well-known organization.
• Good oral and written communication skills
• Knowledge of MS Office (MS Word & MS Excel in particular).
• Calls handling Skills
• Good Listening skills
• Good command over English language.

Note: Shortlisting can be done anytime before the deadline of advertisement.