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Position Summary: The Human Resource Officer is responsible to provide a comprehensive, effective and efficient Human Resources service throughout Programme to managers, employees and volunteers under the guidance of the HR Director by providing a pro-active support service and advice on a full range of Human Resources issues. The post holder will be responsible for the administrative function of the HR department, for example record keeping, absence recording, updating database packages and communicating via letter, email and verbal forms.

 Reporting and Supervision: The Human Resource Officer reports to the HR Director.

 Specific duties and responsibilities include but are not limited to:

 

  • With the guidance of HR Director, maintain up-to date and accurate electronic and hard copy personnel files, to ensure accuracy of information when inputting into the HR System.
  • To be responsible for the collation, and recording of, monthly absence data for submission to payroll. To include rectifying any errors, and ensuring accurate submission to Payroll.
  •  Advice and support managers on recruitment and selection, ensuring full compliance with equal opportunities and associated employment legislation.
  • To be responsible for the production of job adverts, both internal and external, as well as the advertising of these through agencies, newspapers or other sources.
  • Support HR Director compiling Exit interviews record. 
  • To ensure that organizational charts are up to date at all times.
  • Ensure the job descriptions are in place.
  • Advertise staff vacancies, assess applications, interview applicants, administer selection tests, prepare reports and make recommendations to management about staff appointments
  • With the guidance of HR Director, provide local staff with information about their terms of employment, leave, as well as other relevant information.
  • Participate in professional training and development activities, design and implement the Performance Evaluation System.
  • Ensure confidentiality of sensitive files.
  • Do training need analysis and maintain training inventory database and training plan.
  • Maintain Fluctuation Sheet
  • Assists in design and implement of the Performance Evaluation System.
  • Ensure timely communication on employment changes i.e. resignations, terminations, leave applications, time sheets and other personal related information.
  • Process insurance claim documents and follow-up insurance claims with the organization’s insurance company.
  • Manage Health and life insurance.
  • Facilitate HR for the implementation of all staff benefits.
  • Any other tasks as assigned by supervisor or management.

 

 Required Skills and Qualifications:

 

  • Bachelors or Master’s Degree in HR or equivalent.  
  • Certificate in Human Resource Practice, at least 2 to 3 years of proven /significant experience working at this level within HR.
  • Experience of working in an HR environment, providing generalist HR advice.
  • Good planning, organisational, analytical and decision-making skills
  • Good oral and written communication skills
  • Very tactful and discrete when dealing with people and confidential information.
  • Strong command of the English language.
  • Good Supervisory, time management, team Building Skills
  • Excellent interviewing and Negotiation Skills
  • Knowledge of MS Office (MS Word & MS Excel in particular).

 

The incumbent must have proficient knowledge in the following areas:

 

  • ·         Human resources management
  • ·         Job descriptions
  • ·         Performance review methods and techniques
  • ·         Staff training, development and recognition
  • ·         Mentoring and coaching
  • ·         An understanding of relevant legislation, policies and procedures

 Due to the urgency of these positions applications will be reviewed as and when they are received. Only shortlisted candidates will be contacted