Procurement Field Officer -
Bajaur

Position Summary:

The Procurement Field Officer will support procurement of goods and services under grants or direct implementation.

Reporting & Supervision:

The Procurement Field Officer reports to the Procurement Officer and works closely with the Agency Development Field Coordinator, Admin Field Officer and other agency-level field officers.

Primary Responsibilities:

• Support procurement processes and logistics operations for the project, including grants, strictly following all rules and regulations, and following all stipulations established by Pakistani law, including:

•  ADS (Automated Directive System)

•  FAR (Federal Acquisition Regulations)

•  CFR (U.S. Code of Federal Regulations)

•  AAPD (Acquisition & Assistance Policy Directive)

•  BIS Regulations (Bureau of Industry and Security)

•  Local Pakistani Law 

• Maintain policies for material procurement process

• Maintain a registry and file system for procurements to allow for efficient document and process audits and maintain the privacy of grantees and vendors

• Maintain files, including: proposal, evaluation, award documents, official contracts and correspondence of all procurements, following policy and local law

• Provide training to grantees and beneficiaries as it pertains to established protocols, by the project and local law, for procurement and delivery of goods and services

• Monitor and verify the procurement of materials according to the context and/or needs of the beneficiary, community and/or Project

• Analyze technical specifications of materials, with consideration for investment, loss, and associated value, and review and adjust budgets as needed

• Assist with preparation of Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency

• Work with vendors of goods and services to ensure quality, maintain professional distance required to ensure high ethical standards

• Assist with invitations to potential vendors to compete offers for the purchase of goods or services including under grants, either through direct, bid invitation, or other mechanism that  ensures high standards of transparency

• Participate in evaluation committees for proposals submitted by the various vendors, according to the solicited terms of reference and regulations

• Process procurements according to rules and regulations

• Maintain strict control of grant budgets, and financial expenditures

• Coordinate delivery logistics with program team  and/or grantees to obtain the required permits including, such as delivery receipts

• Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation of related expenses under grants

• Prepare budgets, solicit quotations, negotiate, conduct analysis and recommend vendors for delivery of goods and materials to grantees

• Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses

• Verify deliveries are complete and timely

• Other duties as required

   

  Physical Demands:

• While performing the duties of this job, the employee may occasionally be required to lift and/or move up to 20-25 pounds.

Required Skills & Qualifications:

• A Bachelor's degree in Business or a related field strongly preferred

• Previous experience working on programs funded by international donors

• Strong knowledge of donor procurement rules and regulations required

• Three to five years previous experience working in the field of procurement

• Demonstrated ability to solve challenging and complicated logistical issues

• Experience with budgeting and cost analysis

• Strong ability to use and develop commodity management tracking systems

• Strong communication skills

• Written and spoken fluency in local languages required

• English fluency highly preferred

   

  The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

   

  This position description is an overview of the functions and requirements for this position.  This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; your supervisor may assign other duties as deemed appropriate and necessary.