Position Summary:
The Grants Assistant is responsible for supporting the activities of the Grants Manager. This includes assisting with developing grant ideas, monitoring grant implementation, closing grants and maintaining all related electronic and paper files.
Reporting & Supervision:
The Grants Assistant reports to the Grants Manager.
Primary Responsibilities:
-
Assist with management of all aspects of assigned grant portfolio throughout all stages of project development, implementation and closure; update associated trackers, such as the grant status and closing trackers.
-
Input data entry and database submissions into the grants tracking database.
-
Assist with the review of grant ideas to ensure they match program objectives, include all relevant information, comply with grant identification process, etc.
-
Contribute to budgeting and procurement estimates for grant implementation and verify information is documented and procedures are followed.
-
Assist with preparing project proposals through system database, incorporating project activities, deliverables, monitoring and evaluation plan, media plan, BOQ and specific timeline
-
Assist with completion of required documentation, such as grant agreements and grant closing requirements
-
Help identify/document success/impact stories for reporting and documentation in the database
-
Coordinate with staff in all offices in order to complete assigned tasks
-
File and maintain grant documentation
-
Travel to field offices for follow up/support on activity implementation, as possible and as needed
-
Other tasks as assigned
Physical Demands:
While performing the duties of this job, the employee may occasionally be required to lift and/or move up to 20-25 pounds.
Required Skills & Qualifications:
-
Bachelor’s Degree preferred
-
Minimum 2-3 years grants experience working with international organizations / NGOs desirable
-
Competent in computers and MS Office (Word, Excel, Access); experience using databases
-
Understanding of budgets preferred
-
Report writing experience key
-
Excellent written and spoken English and local languages
-
Donor program experience desirable
-
Attention to detail and ability to work within deadlines
-
Ability to work under pressure and efficiently handle multiple tasks
-
Ability to work under own initiative or as a part of a team
The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; your supervisor may assign other duties as deemed appropriate