General Background and Position Description
USAID Power Distribution Program (PDP) is providing assistance to the government owned Power Distribution Companies of Pakistan (DISCOs), with the aim to curtail losses, enhance revenues and have a well regulated power distribution system in Pakistan. PDP’s assistance, in its current phase, is geared towards Multan Electric Power Company (MEPCO) and Peshawar Electric Power Company (PESCO) and will end in Septmber 2015
Relevant Experience:
- Minimum 10 years of experience in finance, budgeting, forecasting, accounting and financial reporting
- Progressive management experience in large international projects or equivalent work experience
- MBA in finance or accounting or other qualified education, CPA preferred
- Experience with USAID and/or other donor-funded projects, with an understanding of donor requirements
- Excellent computer skills, including proficiency in Microsoft Office suite and experience using financial software and spreadsheets
- Excellent written and spoken English
Job Description:
Responsible for supporting Director Finance and Administration (DFA) and Chief of Party (COP) with overall project finances, budget management, cost capture, accounting processes and cash management. Responsible for coordination of procurement priorities with the Local Contracts Manager and liaison with Team Leads for procurement planning within agreed budget. Responsible for managing and supervising the following: Accounting Manager, Compliance Specialist, Senior Finance Officer, and Finance Officer.
General
- Supervision of the accounting and finance components of the PDP project in Pakistan, including the various petty cash funds and field office finance, supervising daily administrative and financial activities.
Accounting
- Ensure compliance of financial procedures with IRG/Engility procedures.
- Audits subcontractor invoices for expenses incurred the previous month are received in proper format and with sufficient detail to determine legitimacy of costs billed.
- Reviewing all vouchers prepared by the financial officers (disbursement, receipt and general journal vouchers) for PDP program in Pakistan expenditures, and ensuring that expenses are reasonable, allowable, and allocable to the project.
- Coordinating payment of field invoices.
- Reviewing petty cash replenishment requests and ensures compliance with IRG/Engility policies and procedures regarding petty cash.
- Submission of accruals data and spend forecast projections to USAID quarterly.
- Supervising the checking of IRG staff timesheets for authorization signatures.
- Administering payroll for IRG CCN staff including monitoring employee time keeping and payroll payment procedures. Conducting regular percentage checks of all payrolls for accuracy.
- After receipt from the Accounting Manager, process all per diem and other allowance payments, after checking them for accuracy.
- Preparing cash projections and program funding requests for programs and operations in consultation with the COP and verify weekly wire transfer requests for submission to home office with an itemized summary of projected expenditures on a monthly basis.
- Submission of weekly spending summaries to home office.
- Reviewing and submitting for approval monthly financial reports to IRG/Engility.
- Ensure Program financial compliance with local authorities (social security, tax authorities, labor department, etc.) to ensure that all required documents are accurate, updated and compliant with current Pakistani Labor Laws.
- Supervise travel expense reports for office staff and local short term consultants, obtaining COP approval as needed.
- Establish and maintain all bank account records for the project, to include monitoring of funds transfers.
- Submission of all financial and tax returns to the Pakistani Federal Bureau of Revenue and Securities and Exchange Commission of Pakistan in line with PDP’s status as a registered branch office of IRG.
- Conducting regular sampling and selective checks on financial record keeping and supervising the selection of a Pakistani audit firm to conduct annual auditing of PDP accounts.
Budget Management
- Management of the project budget, including monitoring the financial status of the contract on a regular basis to ensure that the level of obligated funding is the minimum necessary for at least the next three months of project implementation and that project spending overall is on track.
- Provide regular feedback to all Team Leads on their team’s budget expenditure within their overall team budgets and in line with USAID approved budget.
- Approve procurement requests from teams by ensuring they are within scope and budget as originally planned.
- Monitor the spend of all PDP funds on a ‘per DISCO’ basis and report to USAID monthly.
- In consultation with appropriate program staff, preparing and reviewing project budgets and realignments for submission thru the COP to Home Office.
- Review monthly Project Summary Reports (PSRs) and compare PSRs with the previous month’s spend forecast, and be prepared to provide any necessary variance analysis to the COP and PM.
- Review draft HO invoices prior to HO sending them to USAID.
- Submit monthly Forecast of Expenditure and Revenue to IRG.
- Report to DFA any potential areas of concern related to operations spending, effectiveness and oversight of expenditures and adherence to financial requirements established by IRG/Engility.
- Monitor the list of non-expendable property (NXP) held by the Logistics Manager and advise on whether new NXP requests to AID are required for new procurement of project support.
The Finance Manager undertakes other duties consistent with the general scope of work, as assigned by the DFA, COP and/or DCOP and IRG/Engility HQ.
Note : This position is based in Islamabad, Pakistan. Project End date is September, 2015.