Project Assistant

Duties and Responsibilities:  Under the supervision of Regional Project Coordinator, the Admin Assistant will be responsible for managing the overall administration and financial management of the Project. More specifically, s/he would be responsible for: 

• Assist with initial and informal stakeholder consultations,
• Collect and analyze preliminary information and data. Provide advanced word processing support by creating complex spreadsheets, maintaining databases and creating high quality reports, presentations, and other documents;
• Ensuring the implementation of UNDP Financial and Admin related policies in the Project
•  Preparing and maintaining quarterly advances and financial reports and keeping track of all funds released by the UNDP.
• Assist in preparation of work plans and budgets, and
• Maintaining ledger of financial commitments and advances, ensure settlement of advances in accordance with agreed contracts.
• Providing support to provincial project team and consultant with logistics and travel arraignments
• Preparing Cash Payment Vouchers, Bank Payment Vouchers, and Journal Vouchers together with complete supporting documentation in support of every financial transaction
• Invitations, and drafting minutes of the meetings.
• Any other task assigned by the project/ component manager.

Education Qualification: 

• The incumbent should have at least a Bachelor degree preferable in Finance or in related discipline.

 Experience and Competencies:

• Minimum 3 years of experience in foreign aided projects or international development organizations in financial management of GOP/NGOs or development assistance work.
• Computer proficiency in MS Office (Word, Excel and PowerPoint) and other common software is a prerequisite.
• Expertise in project budget formulation will be an added advantage.
• The candidate should have strong interpersonal skills and excellent command of English language.