Admin & Logistics Assistant

Relevant Experience & Education: 

• MBA (Marketing) with one year Experience
• BA / B.Sc with  3 Years Experience. 

Job Description: 

• Responsible for the overall function of Admin and Logistics at field level.
• Records all incoming and out-going letters and documents.
• Conveys all the required instructions and policies of the organization to the staff and the views of the regional staff to the leading body.
• Monitors administrative aspects of the regional office/staff and evaluates discipline and punctuality of the staff to the assigned tasks.
• Ensure attendance register, maintain it on daily bases, keep the leave record of staff and share it with HR Manager on monthly bases.
• Make sure the compilation of Personal file of field staff in all contexts.
• Responsible to supervise the work, related to purchase of furniture, office equipment, computers, vehicles/motorbikes/bicycles, air conditioner and miscellaneous.
• To maintain proper record of ware house, proper tagging/bin card, in-out record, GRNs, gate pass record etc
• To keep proper record of inventory at HO, FOs and ware house level & keep it updated on monthly basis.
• To ensure that log books are properly maintained and monthly records are available at HO office level.
• To keep proper record of Petrol Pumps (if any) guest houses (if any).
•   To keep proper record of travel authorization forms duly signed from all concerned.
• To immediately inform all the concerned if any change occurs in Travel status.
• To keep the supervisor informed if any mishap occurs.
• To keep proper record of all emergency numbers both external and staff members.
• To ensure that all security measures have been taken at ware house level and in vehicles.
• To make sure that drivers are well trained and first aid box etc are up to date in all vehicles.
• To coordinate with Admin team for proper tagging of all new supplies.
• Before delivery of goods/equipments to different locations make sure that it has been booked in stock register.
• Ensure proper handing taking before deliver the goods/equipments.