Program Coordinator

Relevant Experience:

• Minimum Masters degree from an accredited university essential;
• Direct experience in the evaluation and administration of finance or small grants essential;
• Knowledge of MS Office, particularly Word, Excel, and Access essential;
• Report writing experience essential;
• Previous work experience with international donors/NGOs essential;
• Excellent oral and written communication skills and fluency in English and Urdu essential;
• Strong organizational and detailed orientedness;
• Demonstrated ability to manage multiple tasks and follow-through to completion;
• Excellent interpersonal skills and ability to work under pressure.

Job Description:

• Managing the Database IT Officer and OTI Database Officer, including overseeing all issues and work-flow for these two positions.
• Liaising closely with senior staff in the Program, Operations (Engineering, Procurement and Finance) sections to ensure smooth coordination for internal processes and operations;
• Chairs weekly grant closing meetings, sets weekly grant closing targets and provides quality assurance on final grant close out.
• Submits key donor reports including Weekly Report, and OTI Database weekly upload (with current activity notes and financial disbursements).  Conduct routine quality assurance on OTI DB and OTI Anywhere.
• Liaise and support Program Director and Operations Manager for internal coordination needs/follow up in particular related to maintenance and management of activity budgets, procurement delivery timelines, and contractor payments.
• Participate in grant review committee, coordination, and departmental (operations and program) meetings as required.
• Ensure timely submission of EDFs and ERRs for all grants respectively.
• Monitor activity timelines (per the internal cash/milestone/delivery tracker) and coordination with senior colleagues, particularly Program Director and Operations Manager to ensure timely amendments/changes are filed when needed and timely completion of grants within approved timelines.
• Provide policy guidance and/trainings to staff to ensure per compliance and minimum level of quality standards.
• Other necessary tasks to ensure smooth and successful program coordination and implementation.