Relevant Experience:
Previous experience working on programs funded by international donors (preferably USAID)
A Bachelor's or higher degree in Business, or a related field
One plus year(s) previous experience working in the field of procurement with positive recommendations;
Ability to work effectively under the pressure with tight deadline and with multi-task environment;
Ability for good team work.
Experience managing procurement task from getting P/O and until GRN signing.
Strong communication and negotiation skills.
English and Urdu required, Punjabi strongly preferred.
Job Description:
Assist in provision of clerical services in Lahore office with procurement tasks and purchasing of goods & services.
• Responsible for preparing all contracts in support of procurement area. This includes preparing[J1] the Invitation For Bids (IFB) in coordination with other staff; advertising the IFB and distributing to all related suppliers; coordinating all bid committee meetings according to policy and assisting bid committee meetings with taking a minutes and prepare protocols; preparing all comparative statements and bid analysis for consideration of the bid committee as well as to support their decisions; to prepare all contracts and to submit them to proper managers, include Islamabad, if by threshold required, for approval.
• To procure items/supplies in Lahore and around the city / other regions as needed.
• To maintain all files for contracts, and purchase orders according to policy.
• Work closely with other personnel; include that procurement in ISB to identify supplies necessary to complete a project or activity;
• Ensure suppliers deliver procured items in a timely manner; verify that deliveries have been made correctly and on time.
• Conduct market surveys to assess market price;
• Create and develop suppliers / contractors directory for Lahore / submit to ISB for review;
• Conduct pre-qualification procedure at least every 4 months for the first year of activity;
• Assist field satellite offices in Lahore with BOQ review process upon request;
• Assists with any training of new staff as well as assigned community members, suppliers and contractors in general procurement regulations and donor requirements.
• Ensures USAID rules and regulations relevant to procurement daily practices are strictly adhered to.
• Assists Procurement Coordinator in determining the most reasonable, fair and expeditious alternative in order to procure best value goods and services.
• Assists with the coordination of bulk purchasing within the satellite office, deduct wherever is possible petty cash expenses to provide support for the bank payments.
• Assist Lahore procurement staff in liaison with vendors and contractors on a daily basis to ensure the best quality products available is delivered on time;
• Ensures that goods and/or services are purchased at the lowest, competitive prices and that paperwork on all purchases is completed correctly and in a timely manner;
• Assist bid analysis meetings as required and prepares written bid analysis routinely;
• Provide reasonable support to the office manager / administrator with keeping proper inventory records and admin area procurement.
• Other duties as assigned.
• No supervision tasks for this position.