Registered Users
1,883,071
Posted Jobs
103,802

Relevant Experience:

  • Previous experience working on programs funded by international donors (preferably USAID)
  • A Bachelor's or Master's degree in Business, or a related field
  • Strong knowledge of USAID / WB / UN procurement rules and regulations required
  • Three to five year previous experience working in the field of procurement with progressive records and positive recommendations;
  • Demonstrated ability to solve challenging and complicated logistical issues;
  • Ability to work effectively under the pressure with tight deadline and with multi-task environment;
  • Previous experience working in different grants provision procurement include FOG is preferred;
  • Experience with budgeting and cost analysis; understanding of local sale market and prices;
  • Experience managing procurement professionals
  • Strong ability to use and develop commodity management tracking systems;
  • Strong communication skills; English and Urdu required, Sindhi strongly preferred.

Job Description:

  • Implement procurement system and purchasing strategies for goods & services in line with organization and donor guidelines and Standard Operating Procedures.
  • Responsible for preparing all contracts in support of assigned procurement area.  This includes preparing the Invitation For Bids (IFB) in coordination with other staff; advertising the IFB and distributing to all related suppliers; coordinating all bid committee meetings according to policy and assisting bid committee meetings with taking a minutes and prepare protocols; preparing all comparative statements and bid analysis for consideration of the bid committee as well as to support their decisions; to prepare all contracts and to submit them to proper managers, including Islamabad, if by threshold required, for approval.
  • Completes all direct purchasing as per donor approved grant BOQ and Budgets.
  • Assist program staff with budget preparation and review, in coordination with Enginneering Karachi staff and Procurement Islamabad staff.
  • Assists with capacity-training of new staff in general procurement regulations and donor requirements.
  • Ensures USAID rules and regulations relevant to procurement daily practices are strictly adhered to.
  • Routinely monitors market and works to determinethe most reasonable, fair and expeditious option to procure best value goods and services.
  • When required, manages bulk purchasingand inventory..
  • Liaises with Islamabad procurement staff to identify the improvement of coordination systems between main ISB office and Karachi satellite office.
  • Directly liaises with vendors and contractors on a daily basis to ensure the best quality products available are delivered on time.
  • Ensures that goods and/or services are purchased at the lowest, competitive prices and that paperwork on all purchases is organized, audit compliant and completed correctly and in a timely manner.
  • Maintains organized files per SOP for all assigned procurement.
  • Facilitates bid analysis meetings as required and prepares written bid analysis routinely.
  • Manage pre-qualification process with tight coordination from ISB procurement team.
  • Routinely updates the internal Excel file of local, regional and international vendors and service providers.
  • Ensures that the office is provided with the most up-to-date information on latest market rates for routine items, as well as information necessary to track project payments and deliveries.
  • Identify suppliers for a given procurement task, to solicit and collect multiple quotations for all supplies as directed by the Procurement and Management in Karachi / ISB.
  • To deliver Purchase Orders to all suppliers in on time.
  • To ensure that all Goods Received Notes and Waybills are properly filled out at each delivery site for all deliveries.
  • Ensure suppliers deliver procured items in a timely manner; verify that deliveries have been made correctly and on time.
  • Provides guidance and mentors staff regarding procurement procedures and best practices as required. Provide support to the office manager / administrator with keeping proper inventory records.
  • Other duties as assigned.