Procurement Assistant

DRC is an international non-governmental organization, which promotes and supports durable solutions for refugees and internally displaced people in more than 30 countries world-wide.

 DRC has established its operation in Pakistan during December 2010 in order to contribute to the Humanitarian Assistance for Afghan refugees and internally displaced people from natural disasters etc. The Pakistan programme operates in close collaboration with the regional program addressing Afghan displacement in Afghanistan, Iran and Tajikistan. Currently DRC office in Pakistan is established in Peshawar with operations in five district of KPK.

Job Description:

 To achieve the overall and specific position’s objectives the Procurement Assistant will perform the following tasks and undertake the following responsibilities:

 Identify suppliers for a given development project task or related activity, to solicit and collect multiple quotations for all supplies as directed by the Procurement officer.

• To deliver Purchase Orders to all suppliers and follow up with Suppliers for timely deliveries.
• To ensure that all Goods Received Notes and Waybills are properly filled out at each delivery site for all deliveries.
• To procure items/supplies in accordance to approved Budget.
• To maintain all files for contracts, and purchase orders according to organization’s policy.
• Work closely with the program teams to identify supplies necessary to complete a project or activity.
• Ensure suppliers deliver procured items in a timely manner and as per specifications.
• Conduct market surveys to assess market price. 
• Updating Procurement Tracker on weekly basis by entering data related to project PO, Service Contract, Invoices / GRN / Waybills
• Track all documentation submitted to other units.
• Assist Procurement Officer in compiling weekly Procurement reports.
• Approved Supplier List - create, update, distribute.
• Responsible for routing of all documents.
• Perform any other related job tasks as requested by the supervisor.

Education
Must	Degree	Degree Level	Country	Description
	MBA/BBA Honours	Masters Degree	Pakistan

Skills
Must	Title	Level	Description
	Skills & Behavioral competencies	Excellent	Good verbal and written English and Urdu are essential. Preferably verbal skills of local language. Strong communicative and interpersonal skills. Strong analytical, networking, negotiating and decision-making skills. Computer proficiency (MS Word, Excel, PowerPoint). Experience in the region preferred. High degree of responsibility and ownership of work. Being orderly