REPORTS TO: Country Representative (later, Deputy Country Representative when appointed)
SUPERVISES: Deputy Director, Finance & Grants; Heads core Finance and Grants Unit
SALARY: The Foundation offers excellent benefits and salary commensurate with experience & qualifications.
BACKGROUND: The Asia Foundation’s Pakistan Office is seeking a new Director, Finance and Grants. This is a highly responsible Senior Management position in an office which has expanded substantially over the past two years to over 60 people.
The importance of a sound grasp of the office’s finances does not need underlining. The Foundation in Pakistan manages several projects funded by donors, as well as some smaller ones funded from its own resources. It has expenses related to the cost of running a large office. The successful candidate will have thorough experience of managing budgets, including forecasting, monitoring expenditure, contributing to the preparation of budgets for intended new projects, and ensuring all costs and expenses are compliant with the Foundation’s policies and practices, as well as with those of donors where appropriate. S/he will work closely with the Country Representative/Deputy CR, and with the Director of Programs and the Senior Manager, HR & Administration; and also with the Directors of Finance, Grants & Compliance (both TAF employees) on two large USAID-funded projects in which TAF collaborates with a local NGO.
- Monitors and assures annual operating and program budgets are expended in the amounts available and approved, liaising with TAF-PK Program and HR/Admin staff as necessary, and with HQ Finance Department
- Ensures that all expenditures are in compliance with TAF rules and regulations, and with those of the external donor/funder where applicable
- Ensures that financial forecasts are kept closely up to date: oversees his/her staff’s frequent liaison with program, HR and administration staff, and where applicable with program finance staff, to this end; ensures regular (approx quarterly) forecast updates to HQ
- Presents financial information including forecasts in such a manner to facilitate the CR and other senior staff in taking timely decisions
- Leads on the financial aspects of the preparation of annual operating plans and budgets
- Leads on the financial aspects of the preparation of annual program plans and budgets
- Leads on the financial aspects of the preparation of funding proposals
- Ensures the availability and expenditure of funds from donors, and compliance with terms of grant agreements
- Oversees preparation and submission of financial reports to donors
- Supervises maintenance of TAF-PK Provident Fund Account to ensure that best practices are being followed
- In liaison with the Senior Manager, HR & Administration, supervises the staff monthly payroll; supervises the biweekly timesheet system and the correct charging of staff time to the appropriate heads
- Supervises all payments made by TAF PK, whether for operational expenses or as grants or sub-grants and other payments involved in project management.
- Ensures that sub-grantees are aware of compliance requirements of TAF and the donor/funder; helps maintain standards and consistency in “due diligence” checks on grantees and sub-grantees.
- Oversees weekly projections of funds required by TAF PK as remittances from its Headquarters.
- Ensures that TAF PK complies with Government of Pakistan tax requirements, including liaising with the office’s tax consultant.
- Ensures that non-Finance staff are kept up to date on the implications of any changes in TAF finance policy or procedures; assists non-Finance staff in understanding what is required to process their payments through training, coaching and advice.
- Maintains office financial systems in good order, improving and streamlining their operations as needed.
- Liaises with and assists internal and external auditors.
- Supervises Deputy Director, Finance and Grants, and directly or indirectly all Finance and Grants staff.
The successful candidate will:
- Have a strategic grasp of the role of finance planning and budgeting as an essential component in TAF PK’s work and future development
- Be able to motivate Finance and Grants staff to perform effectively, accurately and in a timely manner
- Be able to communicate financial information and its implications, and the requirements of the Finance and Grants Unit, clearly to other parts of the office (e.g. Programs, Administration), and to understand their requirements, thus contributing to effective, efficient and compliant office operations.
- Be a strong and committed team player.
- Take a “problem solving” attitude to difficulties that may arise.
- Be proactive in proposing more effective and streamlined ways of working, while ensuring standards of accuracy and compliance are maintained or enhanced.
- Have excellent spoken and written English
- Have good computer and financial management software skills and competencies.
- Minimum eight years in a senior financial management position with staff management responsibilities.
- Experience with an organization receiving USAID funds required; experience of working in a non-profit organization, and with other (non-US) donors/funders is desirable
- Education - Degree in accounting, financial management, or similar field; professional accounting certifications preferred.
- Experience of working in Pakistan