Receptionist (Front Desk Officer)
Female

Receptionist (Front Desk Officer)

Facilities Services & Real Estate

1.       Reception System:-

• Maintaining visitors record of incoming and outgoing time & date
• Using the intercom for verification of visitor's identity for the best provided security for the office staff
• Housekeeping of Reception area & ensuring proper maintenance of all equipment at the reception
• Checking of the CCTV system date/time on the monitor
• Handling & controlling the PABX system
• The intercom bell is forwarded inside before leaving & removed from forward in the morning.
• Dealing with different Vendors and Service providers
• Handling the gate-pass system

2.       Telephone System :-

• Checking telephone lines & promptly reporting
• Updating the office telephone Extension list
• Emergency telephone line 5610058 is switched back in the morning and forwarded again in the evening

3.       Mail / Courier System :-

• Managing Postal Mail registration system
• Receiving and stamping each and every mail with date & time
• Daily sending of local /international / overland / overnight mail by courier
• Parcel duties / cheques / government notices are handled with care
• Maintaining TCS receipts local and international
• Preparing X-Entries

4.       Attendance System :-

• Assisting HR in the attendance record update of our Karachi and home based permanent and contractual employees.
• Generate attendance sheets of all Karachi based employees at the beginning of  every month and circulate it to all employees based in Karachi. Also maintain hard copies after their record were maintained in SAP by HR.

5.       Announcements :-

• Coordinate with employees in order to book conference and meeting rooms.
• Announcements made through the PABX

6.       Purchase Orders :-

• Receiving and verification of purchases for DPOL on behalf of the sourcing department
• Preparing X-entries, petty cash and other administrative jobs.

Skills/Expertise Required:

• Hands on experience of call screening.
• Handling telephone situations/ emergencies
• Good Listener
• Computer & Ms Office Proficiency
• Excellent communication and written skills
• Organization and coordination skills